Your information, kept private.

What we collect.

Only what we need to host you: your name, email address, phone number, company and city if you give them, the dates and shape of the visit you describe, dietary and allergen details you choose to share, booking and reservation details inside the member app, and the guest names and phone numbers a member provides when sending a guest pass.

How we use it.

To reply to your enquiry, build and deliver your membership, send sign-in codes, issue member and guest passes, take and manage reservations, prepare the kitchen for dietary needs, and keep the property secure during the week.

We also use the information described below to understand how this website is used and to market the club to people likely to be interested in it. The next section sets out exactly which services are involved and what each one does.

Text messages.

If you give us your phone number, we may text you for things you asked for: a reply to your enquiry, a one-time sign-in code, a guest pass, or an update about a reservation you hold. Message frequency varies. Message and data rates may apply. Reply STOP at any time to stop receiving texts, or HELP for help — or call 1.706.750.8174.

Website analytics and advertising.

This website uses the following services, which may set cookies or run a small piece of code (a “pixel”) in your browser: HubSpot, which holds the enquiries you send us; LeadPost; Google Analytics; and Google Ads. Google Analytics tells us which pages people read. Google Ads lets us show advertising for the club and measure whether it worked. That is the whole list — if we add anything, this page changes before it runs.

We may use LeadPost Services to obtain personal and non-personal information about You. This collection is triggered when you access our Website through a pixel placed on our Website. The Service may collect the following information when you interact with the page(s) on our Website where the pixel is present: (i) information about your web browser; (ii) your IP address, (iii) web pages visited; and (iv) cookies stored in your browser. We may use the data collected by LeadPost to obtain personal information about You and use this data for marketing to You. For more information about LeadPost’s data use and collection policies and practices and your opt out rights, please review the LeadPost Privacy Policy located at leadpost.com/privacy-policy.

In plain terms: LeadPost can tell us who some of our website visitors are even if they never filled anything in. Here is exactly what we do with that, and what we do not.

• We advertise to you on Google. The email addresses of visitors identified this way are put into a file that our Google Ads account can read, so the club’s advertising can be shown to those people again. That is the one place they go today.
• Facebook, in the past. Information collected this way has been used to build advertising audiences on Facebook before. We are not doing it at the moment, and there is no Facebook or Meta pixel on this website.
• No marketing email, and nothing in the post. We have not sent either to anyone identified this way. LeadPost offers both and we have not used either. If that changes, this page will say so before it happens.

Identified visitors stay in our LeadPost account, and the email addresses used for Google advertising sit in our own file. We have not set an end date for either one yet. Ask us to take you out and we take you out of both.

Who we share with.

We do not sell your information for money. We share it with the service providers who help us run the club — the companies that deliver our emails and text messages, our reservations system, and the enquiry system described above — and only what they need to do that job. One thing goes further than that, and it is named above: email addresses of visitors identified by LeadPost are put where our Google Ads account can read them, so the club’s advertising can follow those people around the web.

We should be straight about one thing. California and several other states treat sharing information with advertising services for targeted advertising as a kind of “sale” or “share”, even when no money changes hands. The advertising services named above work that way. If you are a resident of one of those states you can tell us to stop, and we will: write to hello@clubmagnoliahospitality.com or use the cookie choices link at the foot of any page.

How long we keep it.

Enquiries that do not become memberships are deleted after two seasons. Membership records are kept while you are a member and for the period Georgia tax and travel regulation requires afterwards. Dietary and allergen details are treated as sensitive and are deleted at the end of the season in which you attended.

Visitors identified by LeadPost are the exception: those records sit in our LeadPost account and in the advertising file described above, and we have not set an end date for them. Write to us and we will take you out of both.

Your choices.

Write to hello@clubmagnoliahospitality.com to see what we hold about you, correct it, or have it deleted. Reply STOP to any text to stop texts. Every marketing email we send includes an unsubscribe link; notes about a reservation you hold are sent as long as you hold it.

You can turn the analytics and advertising services off at any time with the cookie choices link at the foot of any page. To opt out of LeadPost specifically, use the opt-out described in the LeadPost Privacy Policy. Most browsers also let you refuse cookies outright.

Club Magnolia is for adults; we do not knowingly collect information from anyone under 18. If we change this policy we will change the date at the top of this page.

Reach us.

Club Magnolia™ Hospitality · Operated by Empire Entertainment & Travel, Inc. · Augusta, Georgia
1.706.750.8174 · toll free 1.706.750.8174 · hello@clubmagnoliahospitality.com